Overview:
The primary purpose of the job is to manage Purchase to Pay team and ensure that the services such as supplier invoice processing, and payment execution are provided in a timely manner and in accordance with quality standards
Responsibilities:- Providing customer service in the area of accounts payable - invoice processing payments and procurement according to SLA
- Managing invoice processing, payment execution, vendor correspondence and issue resolution
- Supervising members of the staff in order to expand efficiency and ensure processes are compliant with policies and quality standards
- Advising on VAT rates and exemptions
- Following-up with vendors / internal clients / stakeholders, ensuring all requests are appropriately and thoroughly resolved in a timely manner, and that the solution is received and acceptable
- Building and maintaining good relationship with Stakeholders and Business Partners
- Handling escalations
- Reviewing monthly performance metrics dashboard and report out to Management
- Continuous improvement of processes and cooperation between departments internally in FEBS and with business partners
- Managing the workload and holidays planning coordination
- Assuring sufficient cross-training and back-up structure
- Ensuring internal controls checks are done and evidenced in accordance to the requirements
- Training and coaching PTP team members on complex issues resolution
- Mentoring the Team Members and enabling continuous development.
- Minimum Bachelor's degree, preferably Finance / Accounting / Economics
- >5 years of experience in accounting department / accounts payable (preferably in Shared Services environment)
- Excellent understanding of Purchase to Pay process including invoice processing, payment execution and procurement
- Experience in team management
- Ability to build and maintain relations with Customers and Business Partners
- Experience in transformation / process improvement projects desirable
- Lean Management / Six Sigma experience would be an asset
- Fluent English / Other European languages will be a strong advantage
- Able to establish priorities
- Able to distribute work-load within the team and establish priorities
- Enhancing of cross team cooperation
- Ability to transfer goals into operational tasks
- Ability to identify and execute process improvements
- Customer focus and capability to build relationships
- Good team player
- Ability to enhance cross team cooperation
- Well-organized
- Accuracy and attention to details
- Knowledge of Microsoft Office tools
- Experience in work with the ERP systems, preferably SAP
- Ability to motivate and coach team members
- Ability to interact with senior stakeholders
